Workgroups are used to create a permanent or temporary workspace for a selected group of people. Furthermore, it is possible to invite external people into a workgroup.
Each workgroup has its own documents folder, in order to make relevant documents easier to find. When a project is finished, the group with all its content can be exported and archived and the group will be closed.
How to create a workgroup
This 'Workgroup' page in the left menu provides users with an overview of all the workgroups they are a part of and a list of suggested workgroups.
- To create a new workgroup, click on the 'Create new workgroup' button in the upper right corner.
- Give your workgroup a title and a description.
Remember to be precise and clear - there are many other workgroups and they need to be distinguishable from each other.
- Click the 'Settings' button to customize the workgroup to your needs.
Tags can be added, making your workgroup easier to search for. You can also change the Privacy settings to Open, Closed and Hidden.
Open groups can be seen and joined by everyone.
Closed groups are private groups that can only be joined through invitation, and Hidden groups are private groups not in the search engine.
Admin-managed documents: If this box is checked, only admins can edit, add or delete documents. 'Normal' members can only read.
Edit badge: You have several options for designing a badge.
This is important, as the badge is the icon that distinguishes it from other groups. When looking at a long list of workgroups, you can make it easier for your members and possible members to find the group. The group admin can choose the background color, icon, and and a three letter flavor text to distinguish the workgroup.
Click 'Create' when you are finished.
Edit a workgroup
To edit these settings at any other time, click the 'Administration' button and then 'Edit' in the drop-down menu.
If you wish to delete a workgroup, do not do this through Umbraco. To unpublish, archive or delete workgroups, please do this using the Colibo Intranet.