In Colibo it's possible to create a link to Microsoft Office files stored on your company's network drive.
This may be relevant if your organisation has a large database of files on the network drive and don't want to change the original location of these. Linking to these files from Colibo keeps the original location while the files are still accessible from your intranet platform.
This guide describes the process of creating links to these Microsoft Office files manually.
NB: Since the original files are stored on a network drive and not in Colibo, the rights and access to these files are controlled by the network drive. This means that documents that are accessible for the users in Colibo, may not be accessible to all users in the network drive and the other way around.
The following Microsoft Office file types are supported:
• SharePoint Designer
To create a link to any of these file types, open the relevant folder or page in Colibo and click '+Add' and choose 'New link':
To create a link from Colibo to your network drive, Colibo has to identify the file on you network drive. Colibo does that with an URL template:
The URL template tells Colibo what type of file you would like to link to <scheme-name>, where the file is stored on your network drive <document-path> and the filename of the specific file <filename.filename-extension>.
The <scheme-name> depends on the given filetype:
• Word: ms-word
• PowerPoint: ms-powerpoint
• Excel: ms-excel
• Vision: ms-vision
• Access: ms-access
• Project: ms-project
• Publisher: ms-publisher
• InfoPath: ms-infopath
• SharePoint Designer: ms-spd
Ex a link to a Microsoft Word file would look like this:
NB: You often have to type in the filename manually, followed by the filename extension(.docx)
ATTENTION!!! - Remember to convert the backward slashes \ to forward slahes /, or the linking wont work in some browsers. With forward slashes this ensured to work in all browsers.
1. Insert the whole path: <scheme-name>:ofe|u|file:///<document-path> into the URL textfield in Colibo.
2. Replace <scheme-name> with ms-filetype
3. Replace <document-path> with your given files location
4. After <document-path> insert /filename.filename-extension (ex name.docx)
Before clicking 'Create', add a title and a description. The title will be visible to the users instead of the URL.