We are excited to announce the latest version of our platform - 18.1. Using your input, and building on past successes, 18.1 features faster loading speeds, modified permission settings, and a variety of new features!
The overall speed of Colibo Intranet have been greatly improved in 18.1. First and foremost Global Documents (Also known as Wiki-trees) have been revamped and has been included in the Single Page Application (SPA).
This means that most of the menu items in the left menu can be transitioned between almost instantly. As of now, only parts of Colibo that isn't included in the SPA as of now is the Profile Page.
This video shows a comparison of earlier platforms and 18.1 loading speeds in Global Documents:
Roles and Permissions
We have changed the names of user roles to make them easier to understand, as well as give our users a detailed description of what they can do with those roles. For a brief summary, just hover over your designated role:
The roles have been changed to:
We have removed the Writer role because it caused confusion and was rarely used.
For more details on these new roles and their abilities, you can read about it in Role Migrations from 17.2 to 18.1
You may notice that you are an Administrator of a Workgroup, however you have Editor permissions in the documents section of that Workgroup. That is to avoid confusion about your abilities in the documents section. You can manage your Workgroup membership, however you cannot re-assign ownership of documents to other members.
To access the System Administrator tools, you have to enable the 'System Administrator' role in Umbraco.
If you have the System Administrator role, there's a Cog symbol in the top right corner of Colibo:
A new feature called 'Elevated Rights' makes it's debut in 18.1
Elevated Rights is a tool for System Administrators to gain permissions to everything in Global Documents and the feed.
To enable Elevated Rights, go to the System Administrator menu. Click the 'Turn on' button under in the box seen below:
When enabled, Elevated Rights is indicated by a red box on top of the left menu. This information is visible everywhere to make the user aware of whether the setting is on or off. To turn Elevated Rights off, go to the System Administrator menu and click 'Turn off':
With Elevated Rights in Global Documents, the user can delete and create files, and delegate permissions to other users. This is especially helpful when creating and maintaining the Global Documents structure. It is also used to give permissions to Global Document pages and folder that for some reason is without an administrator.
As a Systems Administrator, you can also edit, or delete feed items that you would not normally have access to.
You do this by accessing clicking 'Feed items' in the System Administrator menu (you need to activate Elevated Rights first):
You can search for a feed item, either by its URL or feed item ID. You can find the URL or feed item ID by clicking 'Actions' then 'Go To' on the Feed item that you want to Delete or Edit.
Enter the URL into the box and click search. The feed item will appear and you can click 'Actions' and then Delete or Edit the feed item if necessary:
Arrange Global Documents
After activating your System Administrator permissions, you can create and re-arrange the Global Documents located on the left hand side. After clicking the cog, just select Global Documents, then Change the order, and you can move the documents into any order you wish. To add a new Global Document Root, click 'Add'/'Tilføj' to name and create a new root folder.
Posting on Behalf of:
As an administrator of a workgroup or department, you can create a post for that area. Simply select a feed form, and select choose another:
Any area that you, the sender, can post to, so can your work area. You can also now give others to ability to post for you, and vise-versa. In your profile, select the delegates icon.
There you can choose members who can create posts for you, and you can see people who you can post for. Careful, people who post for you can only do so in the areas that they have access to!
Perviously, you could publish later in 30 minute intervals. We've changed it so you can publish your feed forms in 15 minute spaces. This was to give our members better control over when their articles would be released.
Quite a bit has changed in the Favorites widget. You can now add people and documents! Simply click the person, workgroup, document, etc and select the star icon:
That item will now be available in your favorites. You can now also pin/unpin items directly in your favorites toolbar on the homepage.
Table Of Contents:
Instead of anchor links, a table of contents can be created in Pages.
The table is based on the headlines used, and automatically generated by clicking the button 'Table of contents':
Each item can be clicked to scroll down to the corresponding headline.
Click the 'refresh icon' to update the table if changes are made afterwards:
If changing the Table of Contents name, clicking the update wheel will return the name to 'Table of Contents'
We hope you are as pleased with the new platform as we are. We are constantly improving our platforms and products. If you have any thoughts, suggestions or ideas, please contact us at firstname.lastname@example.org.
- Revision is enabled on Pages and Folders.
- Text can be formatted in all feed items.
- Initial login may take more than 15 seconds
- Cancelling may cause validation error when editing Global Documents
- Todo list may drop items
- Certain icons may not load in workgroups
- Phonebook may randomly display user departments
- Only Administrators can save drafts in Global Documents
- Deactivated users in Umbraco are not immediately removed from the index
- Check-all box does not work as intended
- Editing feed items may cause an error on IPhone and IPads
- Links and URL fields not formatted on IPhone platforms
- Internet Explorer may block file uploads
- Office Files over 70MB may have difficulties being editted
- Cannot Transfer ownership of files through the user profile