Target Relevance

Available from the 19.4 release

As the intranet is a place for file storage, it is natural that a single folder could contain dozens of files. Some of these may not relevant to every user. This 'clutter' can frustrate people when they are looking for a particular item. To help your organization better utilize the space and increase productivity, content creators can now target specific users, departments and work groups so that only items relevant to them will be displayed. If all items on the page are relevant to the user, the content filter will not be shown on the page.

Item relevance can be set in every level of the information hierarchy and to all items placed in a document folder. Keep this in mind, as setting a user as a relevant reader does not grant the user permission to view the file. This feature only removes 'irrelevant' items from the initial display.

Setting up Relevant Content

The relevant content filter can be applied either when creating the item or when editing. Click 'Target group relevance' and select 'change target group' to view all users, departments and work groups that the creator has access to. Please keep in mind that if the content creator does not have access to the work group, they cannot target that group even when using elevated permissions.

To include subfolders, select 'presentation of relevant content' and click the checkbox. This will allow all subfolders and content to inherit the relevant users.

Users can disable the relevance filter by clicking 'Turn off' when they enter the document folder. Once turned off, the user can reactivate the content filter by selecting 'filtering'. Here users will be able to run on the content filter and all relevant tags related to the content. When the user leaves to area, the relevant items filter will be reactivated. The user will have to disable the filter every time they enter the area.